Sunday, July 8, 2007

CORPORATE COMMUNICATION RELEVANCE

Corporate Communications focuses specifically on the organization. It encompasses a large range of communications channels critical to the success of every company. These include corporate advertising, public relations, media relations, community engagement, research and measurement, reputation management, internal communications, employee engagement, government relations, online communications, and event management.

Objective of communication: - To enhance the brand, the image and reputations of a company and to drive profitability.

Communications present an opportunity for companies to align themselves with the concept of corporate social responsibility (CSR) to create the best conditions for successful corporate branding and image building while at the same time doing good to do well and doing well to do well.
Corporate communication serves the dual purpose of building relationships of trust with internal and external stakeholders but also setting the foundation for achieving sustained profitable growth through efforts that contribute to the sustainable development of society.

Corporate Communications is the process of facilitating information and knowledge exchanges with internal groups and stakeholders who have a direct relationship with an enterprise. The Corp Com function in companies is increasingly taking on a critical leadership role in building a company's reputation among stakeholders.

In recent years, corporate social responsibility has gained importance in such fields as compliance, risk management, environment, social investment and community engagement. These are increasingly critical issues for companies. They are forcing companies to become more strategically engaged through communications.

For exmaple, Coors' company case, corporate communication department helped them to regain the trust of constituents and recreate their image in minds of consumers.

Corporate Communication plays a critical role in building and maintaining relationships with the stakeholders of a corporation. Thus, it is an indispensable reputation-management tool.
Corporate Communications is the processes a company uses to communicate all its messages to key constituencies.

Corporate Communications are often defined as the products of communications, be they memos, letters, reports, Web sites, community engagement, social and environmental initiatives or programs. These make up most importantly an aggregate of messages that a company sends to its constituencies whether internal or external.

It is important for companies to align their voice and image with who they are, to demonstrate integrity, to listen as well as speak to stakeholders, and when they speak to do so honestly. This makes corporate social responsibility a vital component of Corporate Communications, making it a strategic tool that makes a company stand out by creating competitive advantage.

We are living in an "Age of Transparency", a time in which business are forced to operate on the premises that all of its actions will ultimately be made public. It is an environment in which corporate reputation will be based less on the information that a company's professional communicators can shape and control and more on third party perceptions.

Corporations must have a coherent consistent voice and image. They need to become adept at articulating their own voice and getting that voice heard. When dealing with stakeholders, especially the media everyone knows that things out of sight are also out of mind. Companies who are out of transmission range when it comes to communicating with stakeholders do not earn their respect or attention. This is where communications and what they communicate play a critical role.

A company's reputation can be quite fragile as it is subject to the changing perceptions of key
Media communications are an essential channel through which all stakeholders receive information and develop perceptions of a company.
More than any other stakeholder, the media has the power to expose a company's flaws or herald its achievements. For this reason, strong media relations have become one of the most crucial corporate functions. This is where CSR in Corporate Communications plays an immensely important role in the content of messages and perceptions that companies are transmitting to their stakeholders.

In conclusion, corporate communications represents the corporation's voice, its reputation, integrity and the images it projects of itself on a global and regional stage populated by its various audiences and stakeholders. The words of Peter F. Drucker, "The most important thing in communication is to hear what isn't being said."

Experience: when Coca-Cola crisis happened in india, at that time i also quit drinking Coca-Cola, but after their effective Ad-campaign by famous celebrity and their good communications in media i start drinking coca-cola again.

References:

Argenti, Paul A. (2007). Corporate communication (4th ed.), McGraw-Hill Irwin, ISBN: 0072990546

http://www.wbcsd.org/Plugins/DocSearch/details.asp?ObjectId=MjQwNDg

corporate vs product advertisement


Above is example of corporate ad by toyota, and below is example of product ad by toyota.




Both of the above advertisement differ from each other. First ad is made with the purpose of creating a good image of the company by emhasizing good employee relation and second ad tells features of toyota products.


Any corporate advertising should be: -
Strategic: - looking forward the future of the company so that it will have longevity and won’t become stagnant or “old news”.

Consistent: - in keeping with images of products or businesses of the company. Image advertising cannot be viewed as a separate corporate message; rather, it must fit with company’s vision.


Corporate advertising can be defined as paid use of media that seeks to benefit the image of the corporation as a whole rather than its products or services alone. Corporate advertising should reflect a unified strategy.
Here is a video link for corporate advertisement: - http://www.youtube.com/watch?v=q7jeqi3KWaI (The song of Toshiba group).


Corporate advertising should present a clear identity for the organization based on a careful assessment of its overall communication strategy, and it generally falls into three categories: -

Image advertising
Financial advertising, and
Issue advocacy


IMAGE ADVERTISING

Many companies use advertising to strengthen their identities following structural changes. As companies merge and enter new businesses, they need to simplify their image to unify a group of disparate activities.
If an organization’s identity is very different from how it is perceived externally, for instance it can use corporate advertising to close that group. Corporate advertising can be efficient mechanism for changing impressions about organizations if changes have really taken place.
Effective image advertising also allows companies to differentiate themselves from rivals. Fro example, Target Corp., which won advertising age magazine’s marketer of the year award in 2000, established itself as an upscale discounter with an edgy, high-energy image.


FINANCIAL ADVERTISING

This type of advertising can stimulate interest in a company’s stock among potential investors as well as buy-side and sell-side analysts. Given the hundreds of companies analysts cover, a good corporate advertising campaign can stimulate their interest to take a closer look at a particular one.
Corporate advertisers assert that a strong financially oriented corporate advertising campaign can increase the price of a company’s stock.


ISSUE ADVOCACY

This kind of advertising is called issue or advocacy advertising and is used by companies to respond to external threats from either government or special interest group. Issue advertising typically deals with controversial subjects; it is a way for companies to respond to those who challenge the status quo.

By taking issues directly to consumer, companies can compete with journalists for a share of the reader’s mind. As a result, issue advertisements often are purposely placed on op-ed pages in prominent newspapers such as The New York Times, The Wall Street Journal, and the Washington Post.

A major difference between corporate and product advertising is who pays for each of the two types of advertising. A company’s marketing department typically responsible for all product-related advertising and pays for such ads out of its own budget. Corporate advertising, on the other hand, falls within the corporate communication area and either comes out of that budget or, in some cases, is paid for by the CEO’s office.

Purpose for product advertising is to deliver the features of the products and sale the products. A product features can be price, design, quality, size, color, material used etc. importantly product advertising delivers the benefits of the products provided by the company.

Here is a video of product advertisement: - http://www.youtube.com/watch?v=PhdLI6l8YAg
This advertisement tells about different features of Nokia – 6300 mobile.

Product advertising is different from the corporate advertising, it talks about the features of product and corporate advertising tells about the corporations and try to build unique image of the products.
References:
Argenti, Paul A. (2007). Corporate communication (4th ed.), McGraw-Hill Irwin, ISBN: 0072990546

21st CENTURY COMMUNICATION TRENDS...

Growth of VOIP

Internet phone calls on the rise: -
"A third of people in the US and Europe will abandon phone lines in favor of wireless and broadband telephony come 2009, say analysts Gartner. Broadband telephony is gaining ground among consumers as people become more confident users of their high-speed net connections. It offers a cheap alternative to fixed-line voice calls. By 2009, 70% of voice connections around the world will be wireless, the Gartner report found. This is due to falling mobile costs and greater penetration in countries such as China and India. "


Free phone calls

Voice phone calls to be free within years: -
EBay CEO. "In a few short years, users can expect to make telephone calls for free, with no per-minute charges, as part of a package of services through which carriers make money on advertising or transaction fees, eBay's chief executive said on Wednesday. "


Online bullying

Confronting Bullies Who Wound With Words: -
"The new online dimension of bullying has grown to the point that Scope, a nonprofit group that provides educational services to school districts, convened the Island's first conference on bullying in cyberspace at Stony Brook University on Sept. 28. Five hundred teachers, administrators, technology experts and students from 3rd to 12th grade took part


P2P e-mail

SnapMail: -
"Unlike instant messaging, SnapMail uses peer-to-peer technology and does not rely on Internet servers to send mail within your local network. This makes SnapMail a very fast in-house messaging system that complements your Internet email. All of your messaging can be conducted without fear of accidentally sending mail out of your company


Centralizing everything in your Blog

Project Comet: -
"Community Aggregation: Gives you the ability to create individual blogs and share sections of them with other users in an elegant and customizable way. Multiple Streams: Provides a single place to keep everything that is important to you. A record of your life is created by incorporating streams from various media, like music, photos, videos and other blogs into a single customized blog with an identity of its own. "


Instant wireless networks

An instant and mobile wireless mesh network: -
" California-based start-up company, PacketHop, is about to launch a software to enable mobile and instantaneously reconfigurable mesh networks. If you have a 802.11-enabled laptop or PDA, you will be able to send, receive and route data. According to InformationWeek, this could be primarily used by police officers "caught in a dangerous situation that requires teamwork and fast communication."


Dual mode phones

Number of mobile/wi-fi handsets to reach 66m in 2009 - report: -
"Dual-mode Mobile / Wi-Fi handsets will be the key driver to mass consumer adoption of VoIP. By 2009, over 66m Mobile / wi-fi handsets will be in operation, according to a report from market research firm In-Stat".

RSS failing to gain audience mindshare: -
"Nielsen / Net-Ratings polled 1,000 members of its research panel who read blogs. It found that nearly two-thirds of the respondents either never heard of RSS (Really Simple Syndication) or did not know what the technology is used for. The study found only 11% of Web log readers use RSS to monitor blogs"

Growth in Blogs

Visiting the blogs: -
"A new report out by a leading Internet research company has revealed that fully 30 percent of American Internet users visited blogs during the first quarter of 2005", this CNET news article says. According to it "almost 50 million--or one in six--Americans spent at least some time on blogs during that time frame. That's a 45 percent rise over the year before".


IM and SMS popularity with teens

Teens spurn e-mail for messaging: -
"...instant messaging was proving the most popular way to chat with friends. Three-quarters 75% of online teenagers in the US have used IM, the survey found, with personalized features proving popular."


Business Podcasting

Podcasting Sneaks into Business: -
"Paradyne, the networking company, is diving into podcasts for internal communications. "We've seen such good results with podcasts," writes marketing manager Eric Knapp in an e-mail, "that we're thinking of issuing iPods to our entire sales force."


Wiki + Blog + lists

Backpack personal organizer: -
"Backpack's a fun combination wiki, weblog, to-do list and calendar that's featureful but not overwhelming. Make a page that contains check-offable lists, images, dated notes, and files about a project or idea. Link pages and share them with others for collaborative editing. Set up reminders that get sent to your email or mobile device about project deliverables - or to water the plants or pay the rent. Subscribe to page changes in your newsreader, and reminders in your calendar application."

As personal experience we are also using blogs and WiKi for the purpose of our education, and its very interesting when we publish our views and work on blogs to communicate with other people or i can say that to communicate any person who use internet/blogs.

COMMUNICATION TECHNOLOGY

COMMUNICATION SQUARE






Any medium or method used to communicate with other people is known as communication technology.

Here, to explain this topic i m using picture-communication methods to communicate with you people.


COMMUNICATION TECHNOLOGIES





  • EARLY COMMUNICATIONS


stone markethand signals



smoke signals




trail signals






  • WRITING

alphabets


braille

letters and words


writing materials








  • SIGN LANGUAGE


Diagram showing the twenty-six hand signals for the letters of the alphabet: -








Sign language hand positions for all letters of the alphabet: -



Hand movement for sign language demonstrating the the letter 'A': -







  • SIGN AND SYMBOLS

crests



flags



Medals and badges




  • POSTAL SERVICES

pigeon posts




mail deliveries


parcels



letters and envelops



postcards




  • ADVERTISING


advertising in a magazine




gun safety poster, USA


Sample Packaging, Market Research Questionnaire, Storyboard and Press Advertisement for Advertising Campaign




television, radio and shop display





  • PRINTING AND PUBLISHING

books


comics



magazines



news papers





  • TELECOMMUNICATIONS

facsimiles


telephone


telegraph







TELEVISION , VIDEO & RADIO


CD/DVD

PROGRAMS


TELEVISION STATEMENTS



RADIO



NEW FORMS OF COMMUNICATIONS



Instant messaging, blogs, chat rooms are becoming an important way to communicate with other people. I did my internship with a distributor company, who is involved in distributing automative products overall the India used internet/intranet facility to communicate with employees. They use telephone to communicate with employees for communication regarding daily activities. And when same information is to be passed to every employee e-mail is used effectively.
In present scenario, companies like IBM effectively using blogs to communicate with employees as well as other people.

Saturday, July 7, 2007

IDENTITY, IMAGE & REPUTATION





Above are examples of identities of different corporate.



A company’s identity is the visual manifestation of the company’s reality as conveyed through the organization’s name, logo, motto, products, services, buildings, stationary, uniforms, and all other tangible pieces of evidence created by the organization and communicated to variety of constituencies. Constituencies then form perceptions based on the messages that companies send in tangible form. If these images accurately reflect organization’s reality, the identity program is a success. If the perceptions differ from reality, either the strategy is ineffective or the corporation’s self-understanding needs modification.

Image is a reflection of an organization’s identity. It is the organization as seen from the viewpoint of its constituencies. Depending on which constituency is involved, an organization can have many different images.

While image can vary among constituencies, identity needs to be consistent. One constituency, FOR EXAMPLE, might see ADL as a consulting firm that is too involved in defense sector and therefore might have a negative image of the company; another constituency might be delighted with the extensive work the consulting firm has done to help the defense industry become stronger over the last 20 years and might then have a positive image of the firm. But at least they have the firm’s identity right.


SHAPING IDENTITY

Things which contribute positively to corporate identity: - an inspirational corporate vision, careful corporate branding (with a focus names and logos); and importantly, consistent self – presentation.

A Vision That Inspires

Most central to corporate identity is the vision that encompasses the company’s core values, philosophies, standards, and goals. Corporate vision is a common thread that all employees, and ideally all other constituencies as well, can relate to.
Thinking about this vision in terms of a narrative or story of sorts can help ensure the overall coherence and continuity of a company’s vision and the collective messages it sends constituencies.

Names and Logos

A company’s value can be significantly influenced by the success of its corporate branding strategy. Coca-Cola, for example, has a value that far exceeds its total tangible assets because of its strong brand name. Branding and strategic brand management is critical components of identity management.

Companies often institute name changes either to signal identity changes or to make their identities better reflect their realities. Andersen Consulting’s name change to Accenture is an example.


In late 2000, Anderson consulting, global technology and consulting company announced a name change that would take effect January 1, 2001. The new company would be called Accenture, a play on the words “accent” and “future” that was meant to be “a youthful and dynamic expression of the firm’s new positioning and bridge builder between the traditional and new economies. The name also clearly distinguished the company’s identity from that of its former parent company.

Logos are another important component of company’s identity – perhaps even more important than names because of their visual nature (which can allow them to communicate even more about a company than its name) and their increasing prevalence across many types of media.

Logos can be simply symbols, like Nike swoosh, or they can be symbols that represents names, like the Target, “bull’s eye” or Arm and Hammer’s arm and hammer. Logos can be stylized depictions of names or part of names (like the “golden arches” that form the “M” in “McDonalds”), or stylized names with added mottos or symbols.

Accenture’s logo, for example, is the company name with a “greater than” symbol above the “t” that is meant to connote the firm’s goal of pointing the way forward and exceeding clients’ expectations.

An organization’s vision should manifest itself consistently across all its identity elements, from logos and mottos to employee behavior.




MANAGING IDENTITY PROCESS

Conduct an Identity Audit
Set Identity Objectives
Develop Design and Names
Develop Prototypes
Launch and Communicate
Implement the Program


Corporate Identity

We recognise business brands by their distinctive identity. Good design, thorough integration and meticulous execution, is a far better investment than a shoddy job - but which is more common?

Ten Things You Should Do

Fit the identity to the company: - The corporate ID should reflect the company personality - its values, its roots, its technology and culture. Corporate re-branding is a good way to signal change.

Use professionals: - Sorry, but someone has to tell the MD that the doodle on the doily they brought back from the restaurant just isn’t good enough.

Consider all the elements and where they will be used: - Corporate identity embraces more than just logos and print. It usually includes color, typefaces, tag lines, and often extends to buildings, signage, vehicles, staff uniforms - and, importantly, the internet.

Think both little and large: - Logos and typefaces need to work when they are tiny - as on a business card, and huge - as on the side of a truck or on an advertising hoarding.

Think monochrome and color: - Not all your print will need your fancy full color logo, so make sure it works in mono as well so invoices, data sheets, manuals and all the things that don’t have to be color can be mono. This will save you a fortune.

Think multimedia: - Images and colors will need to be reproduced on a range of media - from an embroidered badge on a uniform, through CMYK dots in print to RGB on your web site. The original design must be consistent with all media.

Document the standards: - Maintain a set of reference standards, artworks, templates for key documents, Pantones for color, sample typefaces, and so on, together with their digital equivalents. This way you always have a documented standard for reference in commissioning new work and monitoring projects. Large companies commonly have a complete manual. Make sure all those that the need manual, have a copy.

Accept no variations: - Don't ever accept “this is almost like” from printers or anyone. If you do you are on a slippery slope that ends with your corporate ID in tatters.

Protect and defend: - Visual symbols, colors and distinctive shapes can all be patented. Searches done during application will prevent you infringing someone else’s identity (costly). Registration provides you with the means to defend your own.

Proclaim your new identity: - You need to explain to your own people, and to your customers, why you are updating your identity, what the new symbols mean and the changes this signifies. You will need a good PR company for this.


Five Things You Should Not Do

Don’t bastardize your own visual symbols: - Never allow anyone to print your symbols in the wrong color, in reverse, in negative, with funny lettering or in any form but the standard and approved. This is dangerous and undermines all efforts to achieve consistency and win respect.

Don’t allow any encroachment on your identity: - It is your intellectual property so throw off any squatter quickly.
Don’t change your identity without good reason or too frequently: - People get to know, recognize and value your business identifiers. Change without reason and you start again from the question ‘Who are you?

Don’t think you can do it all in house: - Just because you can access good design software, it does not mean that you are a graphic designer. Use this for internal documents, but for critical design elements, strategic advice and implementation use professionals who know what they are doing.



CORPORATE IMAGE



This corporate image was designed for Ventura Technology Group, a growing memory manufacturing company. they photographed some of their products and tied in stock photography to create this unique image. its purpose was to communicate their International focus, care for people and advanced technology


An organization’s image is a function of how constituencies perceive the organization based upon all the messages it sends out through names and logos, and through self-presentations, including expressions of its corporate vision.

Organization should seek to understand their image not only with customers, but also with other key constituencies such as investors, employees, and the community. Often, a company’s image with a given constituency is driven not only by its own unique corporate identity, but also by the image of industry or group it belongs to.

Every industry is witnessing unprecedented levels of competition. As competition intensifies, companies must work hard to differentiate themselves from their peers. The companies must carve out a unique image in the minds of their key stakeholders based on their visions, values, unique strengths and the value that they bring to the lives of customers, shareholders and communities they serve. Maximizing shareholder value alone is not enough.
Each company must identify and consistently project the unique value that it brings to the marketplace. As the pace of change intensifies, and as managements respond to these changes with newer products and services, the companies have to redefine themselves for their present and future stakeholders.

Turning to employee constituency, a company’s image with its employees is particularly important because of the vital role that employees play with the company’s other constituencies.
Starbucks coffee has built one of the strongest brands and reputations in America by creating an equally powerful story and unified culture that begins inside and works its way out.



CORPORATE REPUTATION

The foundation of a solid reputation exists when an organization’s identity and its image are aligned.
Reputation differs from image because it is built up over time and is not simply a perception at a given time. It differs from identity because it is a product of both internal and external constituencies, whereas identity is constructed by internal constituencies (the company itself).


Importance of Reputation

The importance of reputation is evidenced by several prominent surveys and ranking that seeks to identify the best and worst among them: Fortune’s “Most Admired” list; Business Week and interbrand’s “Best Global Brands” ranking. Such highly publicized rankings have gained so much attention that some corporate PR executives’ bonuses have actually been based on Fortune’s list of America Most Admired Companies.

A strong reputation has important strategic implications for a firm, because, it calls attention to a company’s attractive features and widens the options available to its managers, for instance, whether to charge higher or lower prices for products and services or to implement innovative programs.

Reputation can also help companies to weather crises more effectively.
For example, strong reputation helped Johnson & Johnson survive the Tyneol cyanide tampering crisis in the early 1980s.
The changing environment for business has implications for reputation. The proliferation of media and information, the demand for increased transparency, and the increasing attention paid to social responsibility all speak for a greater focus on the part of organizations on building and maintaining strong reputations.





Reputation Management

In today’s times perception is reality, and the company’s reputation capital is perhaps its most important asset. If the reputation of a well-known company is damaged the company can wither and die in a matter of months, destroying shareholder value and hurting the interests of virtually every category of stakeholders. Conversely, even a lesser- known company which builds a solid reputation can thrive and grow by competing effectively in the marketplace for customers, employees, vendors, desirable business partners and capital. In the process, the company is able to deliver sustained shareholder value.Every action of a company has a bearing on its reputation. In such an environment, active and deliberate corporate reputation management is a necessary extension of traditional brand management. After all, the primary brand is the overall corporate brand.


References:
Argenti, Paul A. (2007). Corporate communication (4th ed.), McGraw-Hill Irwin, ISBN: 0072990546

MEDIA RELATIONS

The media are both a constituency and a conduit through which investors, suppliers, retailers, and consumer receive information about and develop images of company. The media’s role of disseminator of information to a firm’s key constituencies has gained increasing importance over the years.

NEWS MEDIA

The news media are omnipresent in our society. With the advent of television in the late 1940s and early 1950s and the tremendous growth of internet in the 1990s, what had once been the domain of the print medium in newspaper increasingly has become part of the visual realm through television sets and computers.

In recent years, news of corporations, the stock market, and business personalities has often become the lead story on national news television and radio broadcast. With the 24-hours networks and all-day business coverage you can find on FOX, CNBC and CNN, corporate news is virtually impossible to ignore. People began to see companies as controlling important parts of their lives but not having to answer to anyone in the way that government did to voters. Special interest groups emerged to deal with this problem and to make business more accountable.


BUILDING GOOD RELATIONS WITH THE MEDIA

To build better relationships with the members of the media, organizations must take the time to cultivate relationships with the right people in the media. This might be handled by employees within company’s media relation department (if one exists) or given to a public relations firm to handle.

Measure of success in the media relations business has for years been the amount of “ink” (or coverage) that a company gets, whether aided by in-house professionals or an outside consultant.


RESPONDING TO MEDIA CALLS

Companies can strengthen their relationships with the media through the way they handle requests for information. Responding to such requests carefully can make a powerful difference in how the company appears in the story.

Things to remember when respond to media calls:


  • Calls should come into central office that deals with all requests for information from important national media. Calls should not be answered by operator or electronic system who cannot distinguish between important and unimportant calls from media.

  • The person who takes the call should try to find out what angle the reporter is taking on the story.

  • The person responsible for that telephone call should try to get as much information as possible while being careful not to give in return any information that is not already public knowledge.

  • The tone of conversation should be as friendly as possible, and the media relations professional should communicate honestly about the possibilities of arranging an interview or meeting other requests. At the same time, he or she should find out what kind of deadline the reporter is working under.

Effective media relations are vital to the success of any corporation’s overall communications strategy. A sound media relations program can deliver huge benefits to a corporation.


MEDIA INTERVIEWS

Some entrepreneurs have a love affair with the media. Others tremble in fear. Developing a positive media relationship is largely a matter of understanding their needs and presenting useful information, exclusives and opportunities to meet senior people.


Ten Things You Should Do

Have clear objectives: - Know what you want to say and why you want to say it. Stick to four or five key points that you want to make.

Understand the needs of journalists: - They want news. They want exclusives. Give them facts to support your key points; let them see the research and analysis that backs your opinions. Give information in a format that is immediately useful.

Be quotable: - Think of a sound bite that nicely summarizes each of your key points.

Keep it simple: - Unless you know the journalist has in-depth knowledge of your field, avoid jargon, technical language and acronyms.

Plan and rehearse: - Examine current issues and trends in your industry, anticipate the questions you will be asked and prepare clear and consistent answers. Have a trial run with a colleague. Arrange professional media training for yourself if you need to bolster skills and confidence further.

Keep control: - Ensure that you meet in a comfortable and quiet room where you will not be interrupted. Answer the questions asked but raise the issues that are relevant to the points you want to put over.

Provide a briefing pack: - This should contain a printed copy of your key points with relevant information written in a form the journalist can take and use easily. Include good quality images or video in a digital format on disk. Check preferences for file type and PC or Mac format. Providing links to material on web sites is useful but it is better to include material on disk and as hard copies in the pack if possible.

Provide appropriate hospitality: - If someone has spent several hours traveling to see you, it is only reasonable to provide refreshment (tea, coffee, soft drinks, sandwiches or a light lunch). Offer to cover their travel expenses.

Provide access to senior managers and specialists: - This shows that you respect the journalist’s need for quality information.

Say thank you: - A brief note after the meeting is the sort of simple courtesy that cements the relationship and may lead to a continuing positive dialogue.


Five Things You Should Not Do

Don’t seek or accept an interview if you are not prepared: - Be prepared - and you can then exploit all the opportunities that come your way.

Don’t voice negative or controversial opinions: - This can reflect as badly on you as on the subject you are talking about.

Don't mess around with dates: - Journalists are busy people so once the date is set keep to it, however, be prepared to change if the journalist needs to change date.

Don't go for a big lunch or consume excess alcohol: - This creates the wrong impression and may put you in a less controlled situation where you say things you hadn’t intended.

Don't infringe a journalist’s exclusivity period: - By all means keep and update the briefing pack for the next journalist that visits after the exclusivity period has passed.


To Create Better Relations with Media

Some PR’s may claim “personal media contacts” are the key to successful PR. Exercising these media contacts may involve them charging meals and drinks to your account. Don’t entertain this notion. Good PR is about developing a sound professional relationship with journalists - that means providing them with the information and opportunities they need to interest their readers.


Ten Things You Should Do

Understand your media: - Editors and journalists are gatekeepers standing between you and the public you wish to address. Look at journal profiles, and forward features to define with your PR Company which groups you need to target and with what frequency.

Understand what your editors want: - Look at samples of key journals, web sites and other outlets on your target list. What is the mix of commissioned articles, features, releases and advertorials? What are the typical copy length, style, and tone of voice? Aim to match these criteria.

Offer exclusives: - More valuable than a three-course lunch - professional editors will appreciate exclusive features, exclusive access to senior management and exclusive facility visits.

Provide good copy: - Good copy is on time, the right length, in a suitable style, adopting the right tone and delivered in a format for easy editing and inclusion.

Submit good supporting pictures: - Including professionally taken pictures (video clips for broadcast/sound bites for radio) - help to sell the story. As with copy, look at what is used as a guide to format.

Demonstrate authority: - Good journalism - and by implication good PR - is based on facts not fluff, give statistics, quote authoritative sources, use reliable research.

Remember the power of the sound bite: - In writing as in broadcast, the brief sentence that summarizes your case in a few easily remembered words will win the hearts of editors.

Aim for high production values: - Editors can get very upset by sloppy copy, poor punctuation, bad spelling and fuzzy pictures.

Know when to phone: - Editors are busy people. There are times when you will have to call to sell in a story - but not as the latest issue is being put to bed.

Say “thank you”: - When an editor takes time out to visit you, publishes your 2000 word feature verbatim or gives you a front cover picture, then do reciprocate with a well meant “thank you”.

Five Things You Should Not Do

Don’t use standard or out of date lists: - This is a common reason for unsuitable material being sent to editors and one of the quickest ways to annoy them. Your PR Company should research the media for each project from an up to date database and send only to relevant titles.

Don’t claim copyright: - This should be true for all material offered for publication free of fee - consent should also extend to web use.

Don’t flog dead dogs: - If an editor is clearly not interested in the story you are pitching, withdraw politely and offer the story to someone else.

Don’t link editorial with advertising: - Unless the item is an “advertorial” in which case it is advertising.

Don’t compromise the editor’s integrity: - Over elaborate entertaining and high value gifts may be construed as some sort of bribe and can backfire.

video link: - http://www.youtube.com/watch?v=2bL_VV5uvlY

(Valerie Jennings, CEO and president of Jennings Public Relations & Advertising, reveals effective tips and tactics about social media.)

Reference

Argenti, Paul A. (2007). Corporate communication (4th ed.), McGraw-Hill Irwin, ISBN: 0072990546


Theories of Communication

















Technically communication is a process where a sender sends the message to a receiver through the various channels and with the same or the other channel sender gets the feedback from receiver.

The different types of communication: - intrapersonal, interpersonal, group and mass communication. Each type of communication includes few basic elements namely- sender, receiver, message, channel, feedback and barrier. To simplify and understand the process of communication different models are interpreted.

Communication theory models offer a convenient way to think about communication, providing a graphical checklist, which one can use to create anything from a speech to a major advertising campaign. Communication models are visualizations of communication process. They are basic theories concerning the elements of communication and how they operate and interact.


Basic components that are part of all communication models:

SOURCE MESSAGE RECEIVER
S ---------> M --------> R (linear)

Aristotle’s model of communication

Formal communication theory (rhetorical theory) goes back 2500 years ago to Classical Greece when Plato, Aristotle, and the Sophists were speech teachers. Classical Rhetoric . The study of communication in Greek society was called RHETORIC, and this was how Greek philosophers thought about communication.
The Greek tradition was continued and improved upon by the Romans, after which it remained static until the twentieth century. Indeed, Classical Rhetoric was and still is being taught today. However, as a result of the proliferation of mass communications via radio, movies, and television, and of empirical scientific methods, communication theory changed in the latter part of the twentieth century.
The model proposed by Aristotle is a linear one. In his Rhetoric, Aristotle tells us that we must consider three elements in communication:

The speaker
The speech
The audience


Aristotle’s model has a Speaker, so the emphasis is on personal debate. Rhetoric or persuasive communication is based on the Greek model. Many models and theories of communication stem from this early one. If you just think for a moment about the variety of communication acts, you shouldn't have too much difficulty seeing those elements. In some cases, of course, Aristotle's vocabulary doesn't quite fit. In the example of you reading the newspaper, no one is actually 'speaking' as such, but if we use, say, the terms 'writer' and 'text', then Aristotle's elements can still be found.


The Audience includes those who are listening to your speech. Yet, not all audiences are the same. An astute speaker will carefully assess the nature of the audience at hand to determine the best ways to address the audience. In thinking about the audience who will be listening to your speech, consider some of the following audience demographics:


• age
• sex
• family affiliation
• sexual orientation
• cultural diversity
• racial background
• economic and social standing
• political identification
• religious or philosophical orientation

Depending on who makes up your audience, you will select and shape your topic. To be responsive to the unique audience gathered for your speech you will need to take into account how your audience is predisposed on an emotional and psychological level to respond to you or your topic.
It is also meaningful to consider the attitudes, beliefs and values of the audience that constitute the frame of reference members of the audience bring to the situation:

An attitude is the predisposition to respond favorably or unfavorably toward a topic.
A belief is a position or standard that audience members hold as valid or truthful.
A value is a deeply seated attitude commonly rooted in core beliefs, usually about the intrinsic worth of something.


The Evolution of Communication Study - Linear Models of Communication (S>M>R) to Convergence Models

Initially, linear models dominated communication research. We will look at several of the more famous linear models and then look at now convergence models of network communications evolved. In network or convergence models, the information-exchange relationships are the unit of analysis, rather than the individual as in linear models.

LASSWELL'S VIEW OF COMMUNICATION

One of the most often cited characterizations of communication was advanced by political scientist Harold Lasswell in 1948 as an outgrowth of his work in the area of propaganda. Lasswell provided a general view of communication that extended well beyond the boundaries of political science. He said that the communication process could best be explained by the simple statement: "Who says what to whom in what channel with what effect."
Lasswell's view of communication, similar to Aristotle's had some two thousand years earlier, focused primarily on verbal messages. It also emphasized the elements of speaker, message, and audience, but used different terms. Both men viewed communication as a one-way process in which one individual influenced others through messages. Lasswell was big on persuasion. The addition of the channel as a specific lement was a response to the growth in new communication media, such as print, the telegraph, the radio, etc. The inclusion of effects was an important break with past models which served mainly descriptive purposes. The study of effects initiated a new field: the communication approach to human behavioral change.

Lasswell's approach also provided a more generalized view of the goal or effect of communication than did the Aristotelian perspective. Lasswell's work suggested that there could be a variety of outcomes or effects of communication such as to inform, to entertain, to aggrevate, and to persuade.


SHANNON AND WEAVER'S MODEL

About a year after Lasswell published his view, Claude Shannon, the father of Information Theory, published some work he had done for Bell Telephone, which formed the basis for the Shannon and Weaver model.
Communication will be used here in a very broad sense to include all the procedures by which one mind may affect another. This, of course, involves not only written and oral speech, but also music, the pictorial arts, the theatre, the ballet, and in fact all human behavior.
The information source selects a desired message out of a set of possible messages . . . The selected message may consist of written or spoken words, or of pictures, music, etc.
The transmitter changes the message into the signal which is actually sent over the communication channel from the transmitter to the receiver.
Shannon and Weaver introduced the term noise, and a compensating correction channel. Noise was used as a label for any distortion that interfered with the transmission of a signal from the source to the destination, such as static on a radio, a blinding fog, or blurred, rain-soaked pages of a newspaper. They also advanced the notion of a "correction channel," which they regarded as a means of overcoming problems created by noise. The correction channel was operated by an observer who compared the initial signal that was sent with that received; when the two didn't match, additional signals would be transmitted to correct the error. [Check digits in electronic transfer of messages]
The academic field of communication "took off" when Claude Shannon and Warren Weaver published their model in The Mathematical Theory of Communication (Urbana: University of Illinois Press, 1949). Their model is essentially a linear, left-to-right, one-way model of communication. It led to technical improvements in message transmission, and it served to bring together scholars from several disciplines to the scientific study of communication. Shannon and Weaver's most important contribution was probably their concept of information, which provided a central focus to the new field of communication research. It became the main conceptual variable around which the new intellectual approach began to grow.

SCHRAMM'S MODELS

In 1954, Wilbur Schramm provided several additional models. The first was essentially an elaboration of Shannon's.
Schramm saw communication as a purposeful effort to establish commonness between a source and receiver, noting that the word communication comes from the Latin communis, which meant common:

What happens when the source tries to build up this commonness with his intended receiver? First, the source encodes his message. That is, he takes the information or feeling he wants to share and puts it into a form that can be transmitted. the pictures in our heads can't be transmitted until they are coded ... Once coded and sent, a message is quite free of its sender ... And there is good reason ... for the sender to wonder whether his receiver will really be in tune with him, whether the message will be interpreted without distortion, whether the picture in the head of the receiver will bear any resemblance to that in the head of the sender.

Schramm's second model of communication is, in my opinion, far more aware of the subtleties involved. Without a common background and culture, there is little chance for a message to be interpreted correctly. He introduced the concept of a field of experience, which he thought to be essential in determining whether or not a message would be received at its destination in the manner intended by the source. The old "I know you believe you understand what you think I said, but I am not sure you realize that what you heard is not what I meant." He contended that without common fields of experience -- a common language, common backgrounds, a common culture, and so forth -- there was little chance for a message to be interpreted correctly.
To overcome the problem of noise, he suggested the importance of feedback. "An experienced communicator is attentive to feedback and constantly modifying his messages in light of what he observes in or hears from his audience." Hence the roles of sender and recipient are taken on by both parties, and communication becomes circular, and creates a relational model of communication and a beginning of a convergence or network approach.
The Schramm view of communication was more elaborate than many other developed during this period and added new elements in describing the process. In addition to re-emphasizing the elements of source, message, and destination, it suggested the importance of the coding and decoding process and the role of field experience.

THE WESTLEY-MACLEAN MODEL

Bruce Westley and Malcolm MacLean, Jr. departed from previous popular approaches in their model by suggesting that communication does not begin with a source, but, rather, with a series of signals or potential messages. Their model suggests that in a given situation some of the many signals in one's environment at any point in time were selected by an advocate and combined to form a new message -- a news story, advertisement, or speech, etc. If the audience had some first hand knowledge, they might question the advocate, and their questioning would be classified as feedback.
Events occur. Advocates (politicians) may choose to comment upon those events. What the advocates say may be picked up on by the channels (press, TV). The channels then move that information on to the audience. Channels may also choose to report directly on events. Note that the audience never interacts directly with the events or with the advocates -- this is the nature of mass media. Feedback is possible, from the channels to the advocate, and from the audience to the advocates and channels.
This model accounted for mass communication and interpersonal communication, as well as the relationship between the two. Also, it broadened and elaborated on the feedback concept.

KINCAIDS'S CONVERGENCE MODEL (1979)

In the convergence model, "communication" is defined as a process in which participants create and share information with one another in order to reach a mutual understanding. Several cycles of information-sharing about a topic may increase mutual understanding but not complete it. Generally communication ceases when a sufficient level of mutual understanding has been reached for the task at hand. Mutual understanding is never perfect.
Information and mutual understanding are the dominant components of the convergence model of communication. Information shared by two or more participants in the communication process may lead to collective action, mutual agreements, and mutual understanding.
The unity of information and action is indicated by three bold lines information-action-believing; information-collection action; and information-action-believing]. All information is a consequence (or physical trace) of action, and through the various stages of human information-processing, action may become the consequence of information. A similar unity underlies the relationships among all the basic components of the convergence model. The communication process has no beginning and no end, only the mutually defining relationship among the parts which give meaning to the whole.
The convergence model represents human communication as a dynamic, cyclical process over time, characterized by:
mutual causation, rather than one-way mechanistic causation; and emphasizing the
Interdependent relationship of the participants, rather than a bias toward either the "source" or the "receiver" of a message.
Mutual understanding and mutual agreement are the primary goals of the communication process. They are the points toward which the participants either converge or diverge over time.
The convergence model of communication lead to a relational perspective of human communication because of the shift to information as opposed to messages as the content that is created and shared by participants. From this understanding, research into the "invisible college" and "gatekeepers" are possible, both topics of interest to information scientists.
Although acknowledging the role of interpretive processes that occur within individuals, Lawrence Kincaid (and later Everett Rogers and Kincaid) emphasized the information exchanges and networks between them. Their perspectives also carried forth the view of communication as a process rather than a single event, a point of view emphasized in nearly all communication models in recent years.